Privacy Policy

1. Introduction

This Privacy Policy explains how Apex ("we", "us", "the bot") collects, uses, and protects information when you use our Discord bot and web dashboard. We are committed to protecting your privacy and handling your data responsibly.

2. Information We Collect

Apex collects the following types of data:

Server Data

• Server ID and name
• Server settings and configurations
• Channel and role IDs for bot functionality
• Custom commands created by server administrators
• Ticket panel configurations
• Reaction role setups

User Data

• User IDs (for moderation logs, warnings, tickets)
• Usernames and display names (at time of action)
• Moderation history (warnings, bans, kicks, timeouts)
• Ticket messages and transcripts
• Suggestions submitted through the suggestion system

Dashboard Data

• Discord OAuth tokens (for authentication)
• Your Discord user ID and username
• List of servers you manage
• Audit logs of dashboard actions

3. How We Use Your Data

We use collected data to:

• Provide bot functionality (moderation, tickets, etc.)
• Store and retrieve server configurations
• Maintain moderation logs and warning history
• Generate ticket transcripts
• Authenticate users on the dashboard
• Track and audit dashboard changes
• Improve our services and fix bugs

4. Data Storage and Security

Your data is stored securely on our servers. We implement reasonable security measures to protect against unauthorized access, alteration, or destruction of data. However, no method of transmission over the Internet is 100% secure.

• Data is stored in SQLite databases on our VPS
• API communications are secured with authentication tokens
• Dashboard access requires Discord OAuth authentication
• Sensitive operations are logged for audit purposes

5. Data Retention

We retain data as follows:

• Server settings: Until the bot is removed from the server or data deletion is requested
• Moderation logs: Indefinitely (for server records)
• Warnings: Until cleared by server moderators
• Ticket transcripts: Indefinitely (for record-keeping)
• Suggestions: Until deleted by server administrators
• Audit logs: Retained for administrative purposes

6. Data Sharing

We do not sell, trade, or rent your personal data to third parties. Data may be shared in the following circumstances:

• With server administrators who have dashboard access
• When required by law or legal process
• To protect our rights, safety, or property

7. Your Rights

You have the right to:

• Access: Request a copy of your data
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your data
• Opt-out: Remove the bot from your server at any time

To exercise these rights, contact us through our support system or remove the bot from your server.

8. Children's Privacy

Apex is not intended for users under 13 years of age, in compliance with Discord's Terms of Service. We do not knowingly collect personal information from children under 13.

9. Third-Party Services

Apex interacts with the following third-party services:

• Discord: For bot functionality and OAuth authentication
• Vercel: For dashboard hosting

These services have their own privacy policies that govern their data handling practices.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date. Continued use of Apex after changes constitutes acceptance of the revised policy.

11. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us through our support server or the dashboard's support system.